Stage Five: Stakeholder Notification

Accurate, consistent and timely information is required well in advance of a program launch in order to attract students to the college through high school visits, college open houses, employers, the college viewbook, Georgian’s website and promotion on the Ontario College Application Service (OCAS) website. The information is also necessary for the college to:

  • establish tuition and program ancillary fees
  • register students
  • schedule classes and assign space
  • enable students to plan their educational paths to graduation
  • allow students to select their courses by semester
  • determine graduation eligibility
Glossary
PEQAB
Research Ethics Board

For degree programs, it is also important to consider and develop pathways from as many diploma programs as possible, whether they are high-, medium- or low- affinity paths. Determining transfer between credentials can be a complex task and gap analysis can be daunting. Contact the Office of Academic Quality (OAQ) for guidance and to ensure that documentation required to demonstrate the process fulfils both PEQAB and Georgian College standards. Students graduating from diploma programs are an important market for degree programs.

Upon receipt of Ministry Funding approval, the following occurs:

  1. Immediately: the Office of Academic Quality (OAQ) notifies the Office of the Registrar;  the Dean/Associate Dean, Program Development Team, Program Assistant and Academic Officer of the relevant academic area; Finance; Marketing; and Co-op (if relevant) via the Curriculum Information Management system (CIM).
  2. June: OAQ submits the program information to Marketing for inclusion in the college viewbook.
  3. September: the Office of the Registrar provides the information to the OCAS for promotion on its website: ontariocolleges.ca.
  4. On going: Program teams prepare for program delivery, including the development of assessment, instruction and course syllabi. Please contact the Centre for Teaching and Learning (CTL) for support.

Program Launch Date

When the target of the program is direct-entry students, a new program loaded into OCAS in September will launch  September of the following year (e.g., a new program loaded into OCAS in September of 2019 will have its first intake, September 2020).