Stage Five: Stakeholder Notification

Accurate, consistent, and timely information is required well in advance of a program launch in order to  attract students to the college through high school visits, college open houses, employers, the college viewbook, Georgian’s website, and promotion on the Ontario College Application Service (OCAS) website. The information is also necessary for the college to:

  • establish tuition and program ancillary fees
  • register students
  • schedule classes and assign space
  • enable students to plan their educational paths to graduation
  • allow students to select their courses by semester
  • determine graduation eligibility
Glossary
Program Standards
Framework for Programs of Instruction

Upon receipt of Ministry Funding approval, the following occurs:

  1. Immediately: the Office of Academic Quality (OAQ) notifies the Office of the Registrar;  the Dean/Associate Dean, Program Development Team, Program Assistant, and Academic Officer of the relevant academic area; Finance; Marketing; and Co-op (if relevant) via the Curriculum Information Management system (CIM).
  2. June: OAQ submits the program information to Marketing for inclusion in the college viewbook.
  3. September: the Office of the Registrar provides the information to the OCAS for promotion on its website: ontariocolleges.ca.
  4. On going: Program teams prepare for program delivery, including the development of assessment, instruction, and course syllabi. Please contact the Centre for Teaching and Learning (CTL) for support.

Program Launch Date

Most Ontario College Certificates, Ontario College Diplomas, and Ontario College Advanced Diplomas target direct-entry students, and as such, must adhere to the above submission deadlines.

The program launch date in these cases is September of the following year (e.g., a new program loaded into OCAS in September of 2019 will have its first intake, September 2020).